Guest arrivals and executive transfers
Provide the flight number, arrival date and destination hotel for each guest. If several people arrive separately, avoid combining their itineraries until arrival times and vehicle capacity have been checked.
Meetings, conferences and roadshows
For a roadshow, include every address and appointment window. For a conference, identify the venue entrance and coordinator. Groups with different departure times may need separate vehicles rather than one long waiting reservation.
Billing expectations, agreed in advance
Mention any need for an itemized quote, company reference or receipt. Confirm payment arrangements directly before travel; submitting an enquiry does not establish a corporate account.
Make the request your own
Your quote should reflect the specific itinerary above, the vehicle proposed and any requested extras. Confirm availability, inclusions and the cancellation terms before reserving. If the route or passenger requirements change, ask for the quote to be updated.
Useful planning guides
Review the booking checklist and compare quote inclusions. For passenger and luggage planning, explore vehicle categories.